Meetings/Agenda/2017-12-03

From SoMakeIt
Jump to: navigation, search

This Extraordinary General Meeting is scheduled for: 2017-12-03 14:00, at So Make It, Unit F, Pitt Road, Freemantle, Southampton, SO15 3FQ.

Chairperson: Jeremy Bennett (Seconded by Bracken Dawson)

Secretary: Bracken Dawson (Seconded by Chris Carter)

Treasurer: Dean Robinson

Contents

Agenda

  1. Welcome and overview of the last 6 months.
  2. Appoint chairperson (Jeremy Bennett, seconded by Bracken Dawson)
  3. Approve minutes of last meeting
  4. Trustees
    1. Reaffirm current trustees
    2. Stepping down of trustees
    3. Appointment of Rob Cowie (seconded by Dave Rowntree)
    4. Appointment of Ed Chaney (seconded by Holly Saurus)
    5. Appointment of Chris Carter (seconded by Holly Saurus)
  5. Brief status of accounts (TBC, Dean Robinson is Treasurer)
  6. Update on actions from the previous EGM
  7. Proposals
  8. Any other business
  9. End of AGM
  10. Q&A with the trustees and xmas grub.

Proposals

Amendments to Keyholders Policy

Proposed by: Chris Carter Second by: Holly Saurus

Change the existing keyholders policy: As a keyholder you have 24h access to the makerspace but also have a responsibility to the space and its members. Keyholders are approved by a number of trustees and members in the members area on the website. When finished at the space be sure to lock up and turn all lights and equipment off, ensure all doors and windows are closed. Make sure that members are following the rules i.e. tidying up after themselves etc. Let people know that you're at the space or going to the space and for how long. (we'll come up with a system later) Don't let anybody you don't know into the space unless they are being escorted by a member. A list of members is accessible on the members area of the website. Get rid of all rubbish, empty mugs etc at the end of the night. Giant rats live in our space (and guard the equipment at night) and they will claw through anything to get at food.

To: As a keyholder you have 24h access to the makerspace but also have a responsibility to the space and its members. Keyholders are approved by a quorum of trustees and 8 members in the members area on the website. When finished at the space be sure to lock up and turn all lights and equipment off, ensure all doors and windows are closed. Make sure that members are following the rules i.e. tidying up after themselves etc. Let people know that you're at the space or going to the space and for how long, post to general group on slack. Don't let anybody you don't know into the space unless they are being escorted by a member. A list of members is accessible on the members area of the website. Get rid of all rubbish, empty mugs etc at the end of the night. Giant rats live in our space (and guard the equipment at night) and they will claw through anything to get at food. If you are found to habitually leave the space in an unfit state, you will lose keyholder status. First offence: one month, second offence: six months, third offence: indefinitely at trustee discretion. If you leave the space unsecured, you will lose keyholder status. First offence: six months then reapply. Second offence: indefinitely at trustee discretion

  • 1. Yes, change the polocy.
  • 2. No, leave the policy as is.

vote on whether to get a licence to play music

Proposed by: Holly Saurus Second by: Bracken Dawson

A licence from both PRS and PPL will cost around £400 a year. With the licences, we'll be able to play recorded music in the space. Without the licences, we will have a complete ban on music in the space, except through earbuds or headphones.

There was some discussion before with valid points on either side. I propose a simple yes/no vote on the issue so democracy can decide.

The options I propose are as follows:

  • 1. Yes, get the licences.
  • 2. No, ban public music.
Personal tools
Namespaces

Variants
Actions
Navigation
Toolbox
Donate