Taking on big projects policy

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This policy was super-seeded by the Member Storage Policy on 29/10/2016

Any project to be left in the space overnight outside of member storage boxes must be approved by a Keyholder unrelated to the project. If the project is expected to be left in the space for more than 3 nights it must be approved by a Trustee. If for more than 2 weeks it must be approved by a quorum of Trustees. In all cases the following hold:

  1. When storing the project, care must be taken to ensure that disruption to other space users is minimised and safety is not impacted.
  2. The Trustees must be made aware of the project within 24 hours of being left in the space (an email to trustees@somakeit.org.uk is sufficient) - details to include what it is, who is working on it, and how long it is expected to stay for.
  3. Unless excepted by a quorum of Trustees, there must be a name and method of contact left clearly visible on the project when stored in the space. This may be an email address or phone number.
  4. The project must be removed within 48 hours if required by a Trustee (unless a quorum of Trustees say otherwise).


Specific rules for big projects from an external source

Any big project proposed by an external source or non member should come before a trustee with the following information:

  1. A brief description of what’s being built. While not mandatory, drawings and further detail is encouraged especially if the construction process may be considered high risk. A risk assessment can help determine this and the trustees will be happy to assist with this.
  2. Checks to ensure disruption to the space will be minimal and if disruption is inevitable it is worth it.
  3. There is a clear and sensible place to store the project, during construction and also when complete. Gangways, infrastructure and emergency exits etc must never be blocked.
  4. ALL non members involved with the project are briefed on the makerspace rules and policies.
  5. There should ideally be a main point of contact that members can speak to regarding the project.
  6. If there is any money being changed hands between the space and the group this should be communicated to the treasurer.
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