Member Storage Policy
This policy was approved by Member vote at EGM 29th October 2016.
1.1 The Members Storage policy relates to all items left in the space that are neither owned by the space nor currently loaned to the space.
1.2 Items are left in the space at the owner’s risk.
Member Storage Boxes:
2.1 Each Member is entitled to a single standard size Member Storage Box in the Member Storage Area.
2.2 A current Member may store Items as long as they like within their Member Storage Box.
Temporary Project Storage:
3.1 There shall be clearly defined Temporary Project Storage Areas within the space.
3.2 A current Member may store Items within Temporary Project Storage Areas providing that the Items are authorised and clearly labelled with the following information:
- a) Member who owns the Item.
- b) The removal date.
- c) How to contact the Owner.
- d) Keyholder or Trustee authorising the item (if required).
3.3 Members must seek authorisation from a Keyholder or Trustee. A Keyholder may authorise Items for 1 week. A Trustee may authorise Items for up to 2 weeks. A Quorum of Trustees may authorise Items indefinitely.
3.4 If the project is still current the label may be refreshed. However, using Temporary Project Storage Areas as long term storage will be considered as a breach of this policy.
4.1 Items which do not fit into a Member Storage Box or Temporary Project Storage Area are considered Large Items and should not generally be kept in the space.
4.2 A Keyholder may authorise Large Items for 24 hours, Trustees may authorise Large Items for 1 week, a Quorum of Trustees may authorise Large Items indefinitely.
4.3 Care must be taken to ensure disruption to other space users is minimised and safety is not impacted. Large Items causing a hazard may be moved or considered a breach of this policy.
Items in breach of the members storage policy:
5.1 Items which are not in a Member Storage Box, labelled as per 3.2. or which are past their removal date are in breach of this policy and will be considered lost or unwanted property.
5.2 Any Member may take the following action(s) on items that are in breach of this policy:
- a) Small items may be placed in the Lost Property Box.
- b) Items which do not fit in the Lost Property Box must be clearly labelled stating:
- i. The Item breaches the members storage policy.
- ii. Date the label is placed on the Item.
- c) After one week Items may be placed on the Donation Shelves or assimilated into space property.
5.3 Members are encouraged but not required to notify the owner or the group when moving items to the Lost Property Box or labelling Items in breach of this policy.
5.4 A Quorum of trustees may take measures against members who abuse this policy, such as but not limited to removal or destruction of Items, removal of storage privileges and formal grievance proceedings.
Specific rules for big projects from an external source
Any big project proposed by an external source or non member should come before a trustee with the following information:
- A brief description of what’s being built. While not mandatory, drawings and further detail is encouraged especially if the construction process may be considered high risk. A risk assessment can help determine this and the trustees will be happy to assist with this.
- Checks to ensure disruption to the space will be minimal and if disruption is inevitable it is worth it.
- There is a clear and sensible place to store the project, during construction and also when complete. Gangways, infrastructure and emergency exits etc must never be blocked.
- ALL non members involved with the project are briefed on the makerspace rules and policies.
- There should ideally be a main point of contact that members can speak to regarding the project.
- If there is any money being changed hands between the space and the group this should be communicated to the treasurer.